E: wwdseoff@erau.edu
P: 1-888-292-5727
Department of Student Engagement
1 Aerospace Boulevard
Daytona Beach, Flor, 32119
The Department of Student Engagement assist and supports RSOs through the process of designing and ordering branded/promotional items (a.k.a SWAG), and establishes a system for monitoring/distributing the items. Please review the Q&A section below before attempting to order any swag items for your RSO. There is no formal internal University/Worldwide campus protocol for Student/Club swag. However, to get started with a RSO swag approval and order, the general process is as follows:
1.
RSO obtains a quote from a preferred vendor. You can find a list of the preferred suppliers here.
RSO Executive Board member/Student Leader will submit a budget request via eUnion.
Dean of Student’s Office (DOS) & Student Government Association (SGA) reviews and approves and a purchase order (PO) is created
RSOinitiates the order with the vendor, consulting with marketing/branding on any logo/design requests
RSO receives the order and invoice is paid by DOS
When it comes to using the University brand/logo or creating affiliated designs, please consult current marketing/comm guidelines. The Embry-Riddle brand guidelines includes the guidelines for the Eagle Icon and a link to download the related watermarks. College co-branded wordmarks are available upon request from Creative Strategy and Brand Management. Embry-Riddle Branded Student Organization Apparel symbolizes affiliation with the university, fostering a sense of community and connection…for more details see the Branded Student Apparel guidelines.
*All sub-brands must be created and approved by Creative Strategy and Brand Management and adhere to brand guidelines and policy.
Q. What vendors do you recommend? Are we required to create our own designs for the RSO swag, or are there pre-approved design templates or resources available for us to use?
Answer: There are preferred suppliers and “affinity-licensed” vendors ERAU has pre-vetted. It is recommended to use only preferred suppliers, otherwise the organization will need to obtain “3-4 quotes to justify the reasoning behind using an Affinity-licensed vendor rather than a preferred supplier.” A list of preferred vendors can be found at the following link.
Q. How long does the approval and production process typically take, from concept to delivery?
Answer: The internal approval process can take anywhere from 5-15-business days, and the production time varies by vendor, however, for in-stock items is typically 7-10 business days with the processing time extended for custom (i.e., embroidery) options. Please note: The above-mentioned timeframes does NOT include time for the swag items to individually be shipped to the RSO members. Therefore, swag items may be received by RSO members after the standard 5-15 business days.
E: wwdseoff@erau.edu
P: 1-888-292-5727
Department of Student Engagement
1 Aerospace Boulevard
Daytona Beach, Flor, 32119