RSO Payment Requests

RSO Advisor(s) or Student Leaders must submit copies of all quotes prior to any purchase through the payment request form in eUnion. Failure to submit a justification of expenditures could result in fines, revocation of recognized status, and freezing of assets. Additionally, the RSO will be unable to apply for future funding.

RSOs that discriminate because of race, gender, religion, sexual orientation, national origin, disability, age, and/or political persuasion will not receive any funding.

Making a Payment Request

1. Navigate to your RSO home page within eUnion>Click on the "Money" tab within the left side menu>Under the money tab, select the "Accounting Book."
2. From your “Accounting Book” page (pictured above), select “Payment/Budget Request” on the right-hand side of the screen.
3. Once selected, a pop-up window titled “Payment/Budget Request” will appear with a single dropdown menu titled “Budget” (pictured below). Select "Club Budget Allocation FY 25-26.” Selecting this will populate the rest of the form.
4. From the “Transaction Type” dropdown menu, select "Payment Request.”
5. In the “Description” text box, provide a title or description for the purchase you want to make. For example, if this request is for an event, the title could be something like “School of Aviation Pizza Party.” If the request is for a non-event purchase, it could be something like “Funds for Professional Membership Dues.”
6. From the “Revenue/Expense” dropdown menu, select “Expense.”
7. In the “From Allocated” text box, type in a numeric dollar amount that you anticipate the expense being (reference the screenshot at the bottom of the page).
8. Complete the linked RSO Payment Request Form by following the prompts. The first is an acknowledgement that funds will be reported accurately and utilized appropriately. The next section of the form allows you the opportunity to attach the required forms for your request (if applicable) or to provide a more detailed explanation of the request’s purpose and the benefit the funding will provide.
9. Once all the required sections/forms are filled out with the appropriate information, click “Submit,” and you’re done! From here, your request will be processed through a workflow involving the SGA Treasurer, the Student Engagement Coordinator, the Assistant Director of Student Experience, the Associate Dean of Students, and the WW Dean of Students for review and approval.